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How to Run the Perfect Board Meeting

From establishing the meeting’s order to adjourning when time is up, run the perfect board meeting requires a level of commitment that can make a difference. The more people feel that their time and experience are valued, the more involved they will be with the outcomes of each meeting. Here are some helpful tips to assist you in your journey to success.

Start the meeting at Time

Don’t overbook your board meetings, especially if they’re in person – you don’t want your attendees to be distracted or feeling as if they’re wasting their time. It’s also helpful to let your attendees review the board pack and other materials prior to the meeting – whether it’s a full deck of cards, or a more digestible Memo/Notion document.

Stick to the Agenda

The best method to ensure a successful board meeting is to establish a solid structure in place and adhere to it. It is crucial not to add any new items to the agenda prior to the meeting, and to make sure that attendees review the material prior to the meeting, and to set expectations for each item on the agenda based on the amount of time it must be discussed. This will help keep the board meeting focused and avoid any tangents.

Ensure that each agenda item has an end goal that is clearly identified – for example, is it to obtain information, gain consensus or arrive at a decision? This will keep the board meeting productive by avoiding distractions and allowing you concentrate on the most important issues. Distributing the minutes of your board within 24 hours of each meeting will reinforce decisions taken and ensure that decisions are implemented quickly and efficiently.




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