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Conducting a Board of Directors Meeting

Conducting a board of directors meeting is a challenging task which involves setting the agenda and providing relevant background information to everyone who attends. It’s also important to keep the discussion focused on the most important topics and issues that face your company.

To begin, the presidency officer calls the board meeting to order at the appointed start time and makes sure that there is a quorum present. The board meeting continues to discuss any reports from committees or officers that need to approved. The board then reviews any key performance indicator (KPI) that has been established to help the company to ensure they are on track to reach their goals.

Then the board will move on to discussing the new policies that are to be enacted and ways to improve existing processes. In the final phase, the board will discuss any future events or leadership changes that require discussion at the next meeting.

The distraction of new topics for discussion can take the time of meetings and divert your board from the most crucial issues. To reduce this it is best to be able to agree ahead of time on an arrangement that allows directors to bring topics into the “parking lot” for future meetings so that they can be discussed or researched further. It’s also recommended that your board members meet prior to meeting with the chair or other directors to have their questions answered prior to the meeting and to focus on strategic topics. This will prevent spending time on meetings that are not needed and will result in a more productive and efficient board of directors meetings.

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