Board meeting tools can streamline governance processes, allowing participants to focus on strategic decision-making. They can be deployed on premise or in the cloud and offer easy user interfaces for board members with different levels of technical proficiency. They also offer privacy and security by using features like two-factor authentication, file encryption and document revision tracking. They also promote meetings without paper that can boost efficiency and environmental responsibility.

These tools do not just cut down the time spent at meetings and also reduce the number of tasks that board secretaries need to perform. They can easily design agendas using an easy-to edit editor, then and share it through the board portal with other board members, and keep track of who has read it. Similarly, they can send status alerts to scheduled presenters for them to acknowledge their availability and make necessary arrangements. Moreover, they can move new agendas that are pending review or approval with just one click.

These tools can also be employed to manage committees and facilitate communication with stakeholders via a virtual room. They can be used to upload files and enable selective sharing before, during, or after the board meeting. They also come with task tools that give board directors to assign specific tasks. The best ones are available in versions designed for tablets, desktops, and mobile devices, so board members can use them wherever you are. They can also get information about upcoming meetings and schedule them using the calendar tool, and schedule meetings on a whim.

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